CLUB ADMINISTRATION

Club Technology: Leverage technology to support the administration of the Club and promote communication with and among Club members. Support the club's technology needs, including office systems and equipment, web resources, member data, attendance management and other means by which technology can further the mission of the club

Bulletin: Publish highlights from previous meeting, announce upcoming program, and promote attendance, fellowship and education about local Club and RI activities

Historian/Annual Report: Work on continued development of club history and evaluate archives for historical significance. Capture and retain descriptions, photos and videos of club events throughout the year and produce an Annual Report on club accomplishments within 90 days of the end of the Rotary Year

  Photographer: Photograph (or arrange for someone to photograph) all Club meetings and events. Upload photos to "Photo Gallery" page of website.

Club Meetings: Overall responsibility and management of club meetings

Luncheons: Manage check-in and recording of member, visiting Rotarian and guest attendance.

Sergeant at Arms: Coordinate and assist at regular meetings with logistics, seating, and other details necessary to make meetings run smoothly

Roto-for-Charity: Manage sales of tickets and prepaid cards for the weekly Roto, conduct drawing and forward proceeds to office staff

Programs: Prepare and arrange programs for regular meetings, including selecting and securing speakers as well as gathering advance information (biography, photo, topic) and arranging for speakers' specific needs at the meeting (AV equipment, etc.)

Speaker Procurement: Select and secure speakers as well as gathering advance information (biography, photo, topic) and arranging for speakers' specific needs at the meeting (AV equipment, etc.)

Member News: Gathering and sharing of news of members personal/health issues, accomplishments, good news, etc. through the Bulletin and podium announcements at regular meetings

Chorister: Coordinate live musical performance during lunch portion of meeting, and provide song leaders for opening club meetings on occasion

Chaplain: Provide Invocation at regular meetings

Audio/Visual Support: Provide for speakers' specific A/V needs at the meeting (AV equipment, etc.). Coordinate with Rotary office and Hotel to ensure appropriate equipment and setups are arranged, and be on-site to check out prior to start of meeting.

Finance/Budget: Work with President, President-Elect and Treasurer to develop club and Rotary Charities budget

Ethics/Four-Way Test: Develop ways to add an element of business and civic ethics to the Rotary experience, through awareness and programming.

Health & Happiness (Events): Promote acquaintance and friendship among members, promote participation in Rotary activities and organize regular “Health & Happiness” after-hours social events of the Club.

Fellowship Outing: Plan, publicize, execute and evaluate the Club’s annual social (fellowship) outing

Human Resources: Work with President to develop and maintain policies and practices for office staff

Long Range Planning: Develop, maintain and update the club's Strategic Plan, providing a consistent vision and mission for the club as guidance for current and future Presidents, Officers and Directors

MEMBERSHIP

Membership Development/Discover Rotary: Promote new member recruitment and active participation in recruiting among Club members through prospect information programs like Discover Rotary. In addition, implement Rotary awareness programs targeted to selected local professional organizations, businesses, and non-profits.

Diversity for Rotary: Increase the ethnic, gender and racial diversity of the club. Retain and engage members of underrepresented groups in leadership roles in the club.  Foster an atmosphere of inclusion and admiration for the value that diversity brings. Attract and maintain a healthy membership that reflects the diversity of the Greenville Community and regularly participates in club activities.

New Generations: Increase relevance of Rotary and provide a Rotary experience to youth and young adults through leadership development activities, service projects, and exchange programs

Membership Assessment: Validate suitability and qualifications for membership of those proposed as new members

New Members: Provide support and opportunities for new members to engage with the activities, events and service opportunities of the club

Retention/Mentoring: Oversee the sponsor responsibilities and guidance of new members through their first year of service

Blue Badge: Perform orientation of new members to the privileges and responsibility of membership and proactively seek to engage new members in the activities of the club, including first-year service requirements

Member Engagement: Promote member attendance, involvement and retention. Encourage attendance at all regular meetings, District Conferences and International Conventions. Keep all members informed of attendance requirements and promote makeup attendance at other Clubs and/or Rotary committees/events

PUBLIC RELATIONS

Publicity (Internal):: Provides complete and timely information to Club members about activities and projects within the Club

Advertising & Marketing:: Develops materials for use in promoting the Club and its activities and projects

Media & External Relations:: Promote media coverage of Rotary projects, events, accomplishments and activities

Club Centennial:: Plan, promote and execute events commemorating the club's 100th anniversary in 2016

SERVICE PROJECTS

Vocational

Career Day: Plan, publicize, execute and evaluate the Club’s annual Career Day

Law Enforcement Recognition Day: Plan, publicize, execute and evaluate the Club’s annual Law Day recognition program

Teacher Recognition: Plan, publicize, execute and evaluate the Club’s support of and participation in the Greenville County Teacher of the Year project

Salute to Education: Plan, publicize, execute and evaluate the Club’s support of and participation in the annual Salute to Education banquet

Technology Careers/Education: Plan, publicize, execute and evaluate the Club’s support of and participation of student mentoring and awareness of Technology careers. Support the annual SC Upstate Science and Engineering Academic Competition

International

International Projects: Plan, publicize, execute and evaluate the Club’s support of and participation in International Projects sponsored by our Club

Youth Exchange: Plan, publicize, execute and evaluate the Club’s support of and participation in the Youth Exchange programs of Rotary International

Community

Holiday Lights: Plan, publicize, execute and evaluate the club’s support of and participation in the Holiday Lights project

Literacy & Numeracy: Plan, publicize, execute and evaluate the Club’s support of and participation in literacy projects, including Read to Me, Money Smart and the Rotary Family Literacy Center

Read to Me: Plan, publicize, execute and evaluate the Club’s support of and participation in the "Read to Me" project

Rotary Family Literacy Center: Plan, publicize, execute and evaluate the Club’s support of and participation in the Rotary Family Literacy Center at the YWCA

Money Smart: Plan, publicize, execute and evaluate the Club’s support of and participation in the financial literacy project, "Money Smart"

Youth Leadership (RYLA): Plan, publicize, execute and evaluate the Club’s support of and participation in the District Youth Leadership project

Rotaract: Plan, publicize, execute and evaluate the Club’s support of the Rotaract Club at Greenville Tech

Youth Court: Plan, publicize, execute and evaluate the club’s Youth Court Project

Grants: Review and recommend for Board approval grant requests of the Club’s Charities funds for appropriate local projects

Scholarships: Plan, publicize, execute and evaluate the Club’s support of and participation in our Club’s college scholarship awards

Metro Clubs: Develop, organize and conduct activities that involve and include Rotary clubs throughout the Greenville Metro area

ROTARY FOUNDATION

The Rotary Foundation: Plan, publicize, execute and evaluate the Club’s support of and participation in The Rotary Foundation of Rotary International by educating Rotarians as to the breadth and scope of The Rotary Foundation and encouraging giving through educational presentations, including pre-printed handouts, videos about the work of the Foundation, and testimonials given by Rotarians or recipients of funds; personal recognition of Rotarians through the Paul Harris Fellow program; and promoting personal contributions to the Foundation, such as including Rotary in one’s Last Will & Testament, insurance policies, gift of monies, property, securities, and honoraria to spouse, graduating grandchildren, etc.

Annual Giving: Promote Annual Giving to the Rotary Foundation(EREY, Sustaining Members, PHF)

PolioPlus: Bring Rotary International’s End Polio Now campaign to the local level by informing members of the Rotary Club of Greenville about the efforts of Rotary International to eradicate polio, by developing strategies for raising $30,000 for the Rotary Club of Greenville’s contribution to match $355 million in challenge grants received from the Bill and Melinda Gates Foundation, by raising funds through personal donations from Rotarians and from the Greenville community, and by planning a celebration when the goal of a polio-free world is achieved

Group Study Exchange (GSE): Originating in 1965, the Group Study Exchange Program facilitates international pairing of Rotary Districts to send and receive teams of young business and professional people in the early years of their careers. Each team consists of four to six non-Rotarians, who travel under the guidance of one Rotarian team leader for a period of four to six weeks throughout a hosting district. Culturally, a goal of the GSE is to promote an appreciation of international diversity. Thus, the program provides an organized and meaningful host program for participants, who are able to immerse themselves in another country, its people, language, customs & institutions. Where possible, GSE teams stay in the homes of Rotarians within the hosting district to foster lasting friendships & international understanding in a spirit of fellowship, communication & goodwill.

NEW PROJECTS

Rotary Family Bike Event::This event is in the planning stages and would be a second fundraiser for the Club.  Thoughts are for a family oriented event for all ages.  Currently proposed for May 2013. 

Early Act First Knight:: Themed around gallant knights and Rotarian values, this proprietary program is sponsored by Rotary Clubs for local campuses and teaches kids how to become noble, service oriented people along with why it is important for them to do so. EAFK is amazingly effective, with 100% of participating schools crediting the program with significantly increased academic scores, decreased behavioral issues, more teaching time and happier faculties and parents. This committee is in the beginning stage and will target a Title 1 Greenville Elementary School.